Effective Date: October 11, 2026
1. Introduction
Welcome to HotelSystemsGuide.com. Your privacy is important to us. This Privacy Policy explains what personal data may be collected when you use this website, how it may be used, and the choices and rights available to you under applicable privacy laws.
2. Data We Collect
We may collect and process the following information when you use the site:
- Email and name, if you sign up for a newsletter or contact us directly.
- Comments data, such as your name, email address and comment text, if comments are enabled and you choose to post one.
- Analytics data, including information about how visitors use the website, collected through tools such as Google Analytics.
- Technical data, such as browser type, device type, approximate location, pages visited and referral source.
- Social media interaction data, where social-sharing features are used and the relevant third-party service collects information.
When you click an affiliate link, the affiliate platform or merchant may also collect information needed to attribute a referral or purchase. This may include cookies, referral identifiers or similar tracking technologies.
3. How We Use Data
Information collected through the site may be used to:
- provide and maintain the website;
- understand how visitors use Hotel Systems Guide;
- improve website content, performance and usability;
- respond to messages or comments;
- send newsletters or updates where you have chosen to receive them;
- measure affiliate referrals and commissions;
- enable social-sharing or other third-party features where used.
4. Affiliate Links
Hotel Systems Guide uses affiliate links on some pages.
If you click an affiliate link and later purchase or subscribe to a product or service, Hotel Systems Guide may receive a commission at no additional cost to you.
Affiliate links may contain tracking information that allows the relevant affiliate platform or merchant to identify that a visitor was referred by Hotel Systems Guide. The provider may use cookies or similar technologies for this purpose.
Affiliate tracking is handled by the relevant third-party provider and is also subject to that provider’s own privacy and cookie policies.
Examples of affiliate providers or merchants used by Hotel Systems Guide may include accommodation-software companies and affiliate platforms such as PartnerStack.
5. Third-Party Services
Hotel Systems Guide may use third-party services including:
- Google Analytics, for website analytics;
- affiliate platforms and merchants, for referral attribution and commission tracking;
- email marketing services, where newsletters are offered;
- social media platforms, where sharing tools or links are used.
When you interact with these services, they may process information under their own privacy policies and terms.
6. Cookies and Tracking Technologies
Hotel Systems Guide and third-party services may use cookies or similar technologies for purposes such as:
- website functionality;
- analytics and performance measurement;
- remembering preferences;
- affiliate referral tracking.
Affiliate cookies are generally used to record that a visitor reached a merchant through a Hotel Systems Guide affiliate link so that a qualifying purchase or subscription can be attributed correctly.
Where required by applicable law, non-essential cookies and tracking technologies should only be activated after the visitor has given the appropriate consent.
You can also control or delete cookies through your browser settings. Disabling certain cookies may affect some website features or prevent affiliate referrals from being tracked correctly.
7. External Websites
Hotel Systems Guide contains links to third-party websites.
Once you leave Hotel Systems Guide, the collection and use of information by those websites is governed by their own privacy policies. Hotel Systems Guide is not responsible for the privacy practices of external websites.
8. Your Rights
Depending on where you live, you may have rights relating to your personal data, including the right to:
- request access to personal data held about you;
- request correction of inaccurate data;
- request deletion in certain circumstances;
- object to or restrict certain processing;
- withdraw consent where processing is based on consent;
- request data portability where applicable;
- opt out of marketing communications.
Residents of jurisdictions including the European Economic Area, United Kingdom and certain US states may have additional rights under applicable privacy legislation.
Requests can be made through the contact page below.
9. Data Security
We use reasonable technical and organisational measures to protect information handled through Hotel Systems Guide. However, no website or online service can guarantee absolute security.
10. Changes to This Privacy Policy
This Privacy Policy may be updated from time to time to reflect changes to the website, the services we use or applicable requirements.
Any changes will be published on this page with an updated effective date.
11. Contact
For privacy-related questions or requests, please contact Hotel Systems Guide at:
https://hotelsystemsguide.com/contact/